Workflow

Flow 08 — Controlled demilitarisation and disposal

Block condemned stock, collect immutable before/after evidence and require two independent approvals before permanent destruction.

Overview

Inventory meaning

Raising the case blocks the selected quantity. Only final independent approval posts the permanent inventory reduction; a draft or first approval never removes stock.

Responsible roles

Stores Officer → Security & Compliance Officer → QA Head → Auditor

Process

1
Raise case
Select exact identity, quantity, reason and authority.
Selected quantity: BLOCKED
2
Attach evidence
Link distinct CLEAN before/after photographs.
Still on hand · blocked
3
First approval
Independent reviewer verifies authority and evidence.
No reduction
4
Second approval
A different approver witnesses final disposition.
Permanent reduction
REDUCED
5
Certificate
Retain hashed destruction evidence and actors.
Disposed quantity: 0 on hand

Role handoff

Stores Officer → Security & Compliance Officer → QA Head → Auditor

Detailed reference chapters

Demilitarisation and magazine QD controls

Detailed steps

1
Raise a case for an exact stock identity and quantity; confirm it becomes blocked.
2
Attach distinct CLEAN immutable before/after photographs and the destruction authority.
3
Have two different non-originators record independent approvals.
4
Confirm one approval does not reduce inventory and the second approval removes only the blocked quantity.
5
Download and verify the SHA-256 destruction certificate and audit trail.

Field-by-field practice data

Use a disposable training tenant

Record authorised destruction of one held training unit with before/after evidence. The page shows sample set A; the workbook includes independent A, B and C values.

Download all workflow samples (.xlsx)

Field names match the current application labels. Select existing approved records where shown, leave optional values blank unless they genuinely apply, and never copy fictitious TRAIN values into live work.

Stores Officer with approved authority

Execute controlled disposal

Open /programme-operations

Select the exact held item/location and attach CLEAN before and after evidence to the authorised method.

Exact field name	Requirement	Sample value A	How to use it
Item	Select existing	`TRAIN-A-BOLT-M8`	Select the exact controlled identity.
Controlled location	Select existing	`MRB-01`	Select the held source location.
Quantity	Required	`1`	Cannot exceed the authorised held balance.
Authority	Required	`TRAIN-A-DISP-AUTH-001`	Use the approved disposition/destruction authority.
Method	Required	`Witnessed mechanical destruction`	Match the approved disposal method.
Before photo	Select existing	`TRAIN-A-DEMIL-BEFORE.jpg`	Select a CLEAN controlled version.
After photo	Select existing	`TRAIN-A-DEMIL-AFTER.jpg`	Select a CLEAN controlled version.

Expected result: Only the approved disposed quantity is reduced; evidence and ledger facts remain immutable.

End state

Condemned stock cannot be used or silently deleted, and permanent destruction is supported by identity-specific evidence and two-person authorization.