Workflow

48. Existing-stock adoption and valued inventory lifecycle

Reconcile original stock and inventory GL, execute valued transfers, counts and recovery, then independently settle actual manufacturing and delivery costs.

Overview

Inventory meaning

Opening adoption reclassifies money without moving stock. Native dispatch, receipt, count, issue and inspection own custody; Finance values their exact immutable facts.

Responsible roles

Stores and independent receiving/count/inspection authorities; Cost Accountant, different Finance Controller and separate period closer

Process

1
Adopt reconciled stock
Declare each stocked type quantity/value against exact physical ledger and original inventory GL; obtain independent review.
No new stock or second asset
READ ONLY
2
Execute and value custody
Use paired approved sites and shared clearing; independently receive partial transfers, count and inspect recoveries.
Native exact custody facts
CREATED
3
Settle upstream then downstream
Complete valuation and customer billing; independently settle each site and reconcile inherited actual cost.
Actual inventory, WIP and COGS agree
READ ONLY

Role handoff

Stores and independent receiving/count/inspection authorities; Cost Accountant, different Finance Controller and separate period closer

Detailed reference chapters

Existing-stock adoption and valued inventory lifecycle Process manufacturing and period actual costing

Detailed steps

1
Approve account classes in Finance → Costing. Select Opening adoption and enter exact existing quantity/value for every stocked type.
2
A different Controller rechecks custody, original GL and CLEAN evidence before approving the first material/site cutover.
3
Dispatch and independently receive using native transfers; value the dispatch before each receipt. Both sites must share entity, currency and WIP clearing authority.
4
Complete native independent counts, kit issues and return inspections; independently value each economic fact, including zero-value movements.
5
Complete manufacturing/output valuation, customer delivery and approved statutory billing. Settle source sites before receiving sites; optional parallel currencies may be removed for base-only cost.
6
A separate authorized closer reconciles quantity, GL, actual cost and tax controls. Reject stale requests; reverse only unused downstream settlements before upstream cost.

Field-by-field practice data

Use a disposable training tenant

Training {{case}} exact original inventory adoption and independently settled valued custody. The page shows sample set A; the workbook includes independent A, B and C values.

Download all workflow samples (.xlsx)

Field names match the current application labels. Select existing approved records where shown, leave optional values blank unless they genuinely apply, and never copy fictitious TRAIN values into live work.

Cost Accountant → different Finance Controller

Adopt reconciled existing stock

Open /finance

Approve account determination, select existing-stock adoption and declare exact physical and original GL balances.

Exact field name	Requirement	Sample value A	How to use it
Opening adoption	Required	`Reconcile existing stock and inventory GL`	Only the first material/site cutover supports this opening.
Existing base quantity (leave blank for zero-stock type)	Required	`100`	Reconcile every custody identity with the immutable stock ledger.
Reconciled opening inventory value	Required	`1200`	Match original inventory-control GL; retain exact batch values where available.

Expected result: Approval creates no stock and no duplicate inventory asset.

Stores → independent receiver/count reviewer/return inspector → independent Finance posting

Execute and independently value native custody

Open /finance

Dispatch ten units, receive four then six, independently count, issue a kit and inspect exact original returns.

Exact field name	Requirement	Sample value A	How to use it
Unvalued physical source	Select existing	`Exact native transfer dispatch, then partial receipt`	Select existing sources; never type a substitute ledger identity.
Review reason	Required	`Training A custody, source value and shared clearing independently reconciled.`	Use fresh CLEAN same-site evidence for each independent review.

Expected result: Source transit remains separate; each economic fact is valued exactly once.

Cost Accountant → different Finance Controller → separate closer

Settle and close independently

Open /finance

Finish source valuation and billing; settle upstream before downstream and reconcile inventory/WIP/COGS.

Exact field name	Requirement	Sample value A	How to use it
Parallel currency	Required	`None — base-only`	Remove optional currencies when no parallel reporting ledger is needed.
Period reconciliation rationale	Required	`Training A original assets and exact transferred costs conserved.`	Source reversal is blocked after downstream use; retain immutable evidence.

Expected result: Actual costs and fiscal/tax proofs reconcile without mutating original custody.

End state

Original assets are conserved through opening, partial transit, count/return variance and actual production/delivery cost. Shared OWN untracked/exact-batch same-entity/base-currency authority defines this scope.